HR professionals are needed in almost every industry today. They play an integral part in how companies and businesses can function daily. If you’re an HR professional or looking to be one, you should know that communication skills are essential.
One of the most common ways HR professionals communicate is through writing, so we’ll be focusing on improving that skill today. This article will go over 5 of the best benefits of having good content writing skills as an HR professional in 2022.
5 Benefits of Content Writing Skills for HR Professionals
1. Better results when negotiating
As an HR representative, it’s usually part of the job description to negotiate salary and benefits with potential recruits. Unless the company you represent has a fixed amount on how much they pay new employees, you might have some room to decide how much is paid. Whichever the case might be, it would be your responsibility to convince the potential recruit that the offer they’re getting is the best.
This is no easy task since you have to be persuasive to achieve this. When negotiating, you don’t want to come off as too accommodating, as this might lead to the jobseeker trying their luck and asking for an extensive paycheck. At the same time, you don’t want to be too unwavering, as this could give the impression that you’re not friendly or caring about your future employee’s needs. Today, a part of the recruitment process is done via emails and chat, so, as an HR professional, you need excellent writing skills.
2. Improves credibility
These days, there are many fake job advertisements on the Internet. Many job-seekers are scammed daily. While there are many steps the average job-seeker might take before deciding if a recruitment email is legit, the most common one is the email itself. Most fake job advertisements are often plagued with bad writing, making them stand out and look unprofessional.
When reaching out to potential recruits, ensure not to make any mistakes in your writing. One way of doing this would be to use the best online writing services to review your emails before you send them. Lets Grade It contains the reviews of many excellent writing services, so you can safely pick a writing agency that matches your needs. Aside from having expert writers go over your emails, you might also want to consider learning from the edits they make. This way, you’re more likely to improve your writing in other aspects of your job.
3. More time can be spent being productive
As an HR professional, you’ll likely spend a lot of your time writing. Some of your tasks might involve organizing events, onboarding recruits, reporting to management, etc. At times, it can be hard to efficiently carry out these HR tasks, as they usually involve the exchange of multiple emails. With time, these emails could get confusing, and as a result, it might require you to invest more of your time. This isn’t productive and could lead to you spending more time outside work hours getting your job done.
You will find it easier to effectively communicate your ideas with your colleagues with good content writing skills. Emails you send should have a clear “call-to-action” that makes it easy for recipients to know the following steps after receiving your emails. You can expect your emails to sound more confident and straightforward with time. This would also lead to the need for fewer emails, leaving you with more time to work on other projects.
4. Gain more attention
Most of the top talent today receive a lot of emails and messages. Some of them only spend about 20 seconds before deciding if an email is worth their time. This might seem harsh, but it’s the reality we face today. To avoid this happening to you, you should strive to grab and hold your readers' attention with your emails. You should find this much easier to accomplish with good content writing skills.
When sending out emails or messages on social media platforms like LinkedIn, you want your sentences and paragraphs to be short and straightforward. The first paragraph should contain the most critical aspects of your message and be written in clear and simple English. This skill takes time to learn, but as long as you focus on your content writing skills, you will eventually become a pro.
5. Maintains the brand image
Most companies today have policies when it comes to how communications are handled. This might affect internal, external, or both types of communications. Some companies prefer their external contacts to present a serious and professional outlook. At the same time, other companies might like to appear more relaxed.
A good content writing skill will help you maintain the company’s brand image as you write. When reaching out to job-seekers, you want your messages to represent your company’s values and principles. If your company has a professional outlook they would like to maintain, an informal approach to emails might undermine that. You need to understand the kind of words to use and have an idea of how they’ll be received.
As an HR professional, you will likely have to interact with multiple people in a day. This can include vendors, job seekers, employees, and even your employer. A good understanding of content writing can have a lot of positive impacts on the business and personal activities. This is why most HR professionals need to work on their content writing. Online education platforms such as Udemy and Coursera have several affordable courses. Some of these platforms offer customized experiences to business teams. You might want to consider suggesting content writing improvement strategies to management, as it would be a great way to help employees and the company.
Author Bio: Jessica Fender is a freelance writer and former talent recruiter. Her experience interacting with individuals from different backgrounds has allowed her to better understand the fundamentals of communication. Jessica firmly believes that practice makes perfect, so she regularly shares articles to help her audience improve. In her free time, you might find Jessica enjoying a cup of coffee at a quaint café.